ECD Ready SA: child-data privacy notice
Responsibility for the records
Each ECD centre decides which information it collects for its learners and staff. ECD Ready SA, provided through The Modern Schoolhouse / T Bruce Studio, supplies the application and infrastructure. The centre and provider must confirm their legal responsibilities, operator arrangements and lawful basis before processing real children's information.
Information the OS holds
Learner names and age bands, dated ELDA observations, attendance, caregiver and emergency contacts, collection and photo permissions, medical/allergy notes, incident and medicine logs, staff evidence, issued reports, access decisions and retention-review records. Practitioners should avoid unnecessary identifiers and sensitive details in free-text notes.
Who can use it?
Each centre owner or practitioner uses their own authenticated account. Child and centre records are organised into centre-specific data stores. Owners may revoke a practitioner's access when they leave. The platform administrator may suspend a centre for safety. These access controls are unrelated to billing; the OS remains free.
Optional AI reporting
Manual reports remain free and available without AI. Before children's observation notes are used in external AI drafting, the centre owner must record the guardian's permission and documentary evidence. The system attempts to remove common identifiers before processing, but free text can contain additional identifiers and warrants careful review. AI outputs are drafts; a human must verify every statement. Independent examination of provider processing, cross-border transfers and consent obligations remains necessary.
Access, correction, retention and deletion
Parents and guardians should contact their ECD centre first to exercise applicable rights. Centre owners can export learner records and record or refer retention/deletion reviews. Deletion is not automatic: legal record-retention and safeguarding responsibilities must be assessed before erasure. An approved final report is preserved as an immutable version; a correction is issued as a new version. A complete retention schedule and operational deletion procedure still require review.
Security and current status
ECD Ready SA uses HTTPS, centre-scoped database records and role-restricted actions. Authentication, privacy and teacher safety processes remain subject to independent testing. Do not use this page as proof of regulatory certification or DBE endorsement.
Questions or concerns
Contact the participating centre, or use T Bruce Studio's contact page for application and provider enquiries. Immediately report suspected inappropriate access.